Privacy Policy
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This Privacy Statement describes how British Columbia Special Olympics ("we” or “us”) collects, uses and discloses personal information about (1) visitors to our website; (2) donors, sponsors, and attendees at fundraising events; (3) volunteers; (4) athletes and athlete family members; and (5) employees (collectively "you").  This Privacy Statement, which applies to British Columbia, informs you how we collect, use and disclose personal information whether online or offline. British Columbia Special Olympics will take reasonable steps to protect your personal information in accordance with this Privacy Statement and applicable law.
 
The Personal Information We Collect
British Columbia Special Olympics collects personal information when you voluntarily provide it, for example when you: correspond with us; complete our website forms; donate funds; register to attend or sponsor an event; register or participate as an athlete, volunteer or family member; participate in a survey; respond to a subscription offer; purchase promotional products; request to be on a mailing list or are hired as an employee.
 
British Columbia Special Olympics may collect personal information about individuals who are under the age of majority, 19, or who are otherwise not able to give valid consent. At or before the time British Columbia Special Olympics collects personal information about such an individual, we will seek the consent of someone who is able to give consent on their behalf, such as the individual's parent or legal guardian.


The amount and type of personal information we ask from you depends on whether you are simply visiting our website or whether you are participating (or seeking to participate) in our programs and services. The type of information we request may include:
 
Web-site visitor information
Name, address, telephone number, and email address (“contact information”)
           
Athlete information
  • contact information
  • gender
  • date of birth
  • medical insurance number and history
  • biographical information
  • photographs of you
  • criminal record check
 
Volunteer information
  • contact information
  • volunteer screening information
  • biographical information
  • medical insurance number and history
  • coaching certification
  • photographs of you
  • criminal record check
  • reference checks
 
Sponsor and Donor information
  • contact information
  • organization (if applicable)
  • credit card information
  • bank account information
 
How We Use and Disclose Your Personal Information
British Columbia Special Olympics and, with British Columbia Special Olympics’ permission, our Locals and affiliated organizations (see Schedule A for complete list.) use the personal information that you provide only for the purposes for which it was provided, namely to:
 
General purposes
  • establish your identity
  • administer and manage our programs and services
  • communicate with you
  • provide you with our newsletter
  • respond to your inquiries
 
Additional purposes for athlete information
In addition to the general purposes described above, if you are a current or potential athlete, your information may be used to:
  • establish your eligibility for registration as an athlete
  • establish your eligibility to participate in our programs or receive our services
  • communicate with your immediate family members
  • ensure your health and safety needs and enable effective handling of medical emergencies
  • statistical analysis where your data would be part of an aggregate
 
Additional purposes for volunteer information
In addition to the general purposes described above, if you are a current or potential volunteer, your information may be used to:
  • establish your eligibility for registration as a volunteer
  • establish your eligibility to participate in our programs or receive our services
  • statistical analysis where your data would be part of an aggregate
 
Additional purposes for sponsor and donor information
In addition to the general purposes described above, if you are a current or potential sponsor or donor, your information may be used to:
  • process your donation
  • administer your sponsorship of our programs and services
  • request financial support
  • provide information about intellectual disabilities, our programs and services, volunteer opportunities and upcoming promotions or events offered by British Columbia Special Olympics and our Locals
 
If sponsors or donors prefer that British Columbia Special Olympics or its Locals not use or disclose their personal information for fundraising or to provide further information, sponsors or donors may opt out of such uses and/or disclosures by contacting the Privacy Officer (contact information provided below)
 
We may also share your personal information with third party data processors, vendors, suppliers and providers responsible for administering marketing, fundraising, and promotional activities or for providing programs and services, on our behalf. We contractually require the organizations with which we provide your personal information for these purposes to have policies regarding personal information consistent with our Privacy Statement or to abide by our policies as relevant to the personal information provided to them. 
 
Consent
By providing us with your personal information, you, or if you are a minor or are otherwise not capable of giving consent, your authorized representatives, parent or legal guardian, consent to our collection, use and disclosure of that information as described in this Privacy Statement as amended from time to time or as described at or before the time of collection, use or disclosure, as the case may be. If you do not want your personal information to be collected, used or disclosed in this manner, then please either (1) do not submit your personal information to us, or (2) exercise opt-out procedures described above or as may be offered at the time of collection. If you have submitted personal information and wish to withdraw your consent to its retention, use or disclosure, please contact the Privacy Officer (contact information below). You may withdraw your consent, subject to legal or contractual restrictions and reasonable notice. If you withdraw your consent, we may not be able to provide some programs or services to you.
 
Where permitted or required by law, British Columbia Special Olympics may collect, use or disclose your personal information without your consent, for example to maintain contribution records to meet requirements of the Canada Revenue Agency.
 
Protection of Personal Information
British Columbia Special Olympics takes precautions with personal information submitted by you, including physical, organizational, and technological measures. However, given that electronically transmitted data is not 100% secure, we make no warranties as to the security of any information that you submit electronically, which you do at your own risk.
 
Cookie Technology
British Columbia Special Olympics utilizes cookie technology to store some information on your computer when you access our website.  This information does not contain any personal information but enables us to communicate more meaningfully with you.  Most browsers are initially set up to accept cookies, but you can set your browser to alert you every time a cookie is offered, letting you decide whether or not to accept it.  You also have the option to set your browser to refuse cookies.
 
The British Columbia Special Olympics website logs the IP address (or domain name), but not the e-mail address, of visitors. This information is aggregated and logged, and used to measure statistical information about usage of the site, including but not limited to the total number of visits, average time spent on the site, and pages viewed, both in real-time, and within a certain historical time frame. SOC uses this aggregated information to measure the use of our site and to improve the content and usage of our site.


Other Websites
Our website may contain links to other websites owned and operated by third parties.  The third parties who operate these sites may treat the collection, use and disclosure of personal information differently than we do.  This could be the case even for those websites which carry British Columbia Special Olympics’, its locals’ and affiliated organizations' trademarks or logos or which are framed by this website.  We therefore encourage you to review the privacy policies of these websites before disclosing your information to any third party.  British Columbia Special Olympics is not responsible for the data collection, use and disclosure practices of companies or organizations to which our website may provide links.
 
How to Access or Correct Your Personal Information
British Columbia Special Olympics will establish and maintain a file of the personal information that you provide to us. Your file will be kept by British Columbia Special Olympics and will be accessible at 210 - 3701 East Hastings, Burnaby, BC.  Only British Columbia Special Olympics employees, agents and mandataries who need to access your file in the course of their duties will have access to your file.
 
If you wish to request access to or correct your personal information, please contact the Privacy Officer (contact information below).  Some information may not be accessed in certain circumstances, for example if it contains personal information of other persons or for legal reasons. To protect your personal information, we will take reasonable steps to verify your identity before granting you access to, or making corrections to, your personal information.
 
Changes to this Privacy Statement
This Privacy Statement was created on June 23, 2004 and British Columbia Special Olympics may change this Privacy Statement from time to time. If British Columbia Special Olympics makes a material change, this Privacy Statement will be updated accordingly and we will make reasonable efforts to notify affected individuals. We recommend that you review this Privacy Statement periodically so that you are aware of any changes.
 
Contact Information
If you have any inquiries, requests or complaints regarding our Privacy Statement, please contact the Privacy Officer by:
  • Sending an email to: taspeleiter@bcso.bc.ca
  • Writing to:      Privacy Officer, British Columbia Special Olympics, 210 - 3701 East Hastings Street, Burnaby, BC V5C 2H6
  • Calling 604-737-3180 in the Lower Mainland or 1-888-854-2276 elsewhere in BC 
 
 
Schedule A
List of British Columbia Special Olympics’ Locals and Affiliates sharing information gathered by British Columbia Special Olympics:
List of British Columbia Special Olympics’ Locals and Affiliates sharing information gathered by British Columbia Special Olympics:
 
BCSO - Abbotsford                                                                  
BCSO - Burnaby
BCSO - Burns Lake                                       
BCSO - Campbell River                                                
BCSO - Castlegar 
BCSO - Chilliwack                                           
BCSO - Clearwater                                          
BCSO - Victoria
BCSO - Coquitlam                                            
BCSO - Courtenay/Comox                             
BCSO - Cowichan Valley                          
BCSO - Cranbrook/Kimberly
BCSO - Creston                                               
BCSO - Dawson Creek                                    
BCSO - Delta                                                 
BCSO - Elk Valley                                      
BCSO - Fort St. John                                               
BCSO - Golden                                    
BCSO - Grand Forks                                      
BCSO - Kamloops                                           
BCSO - Kelowna                                             
BCSO - Kitimat                                    
BCSO - Langley
BCSO - Mission
BCSO - Nanaimo
BCSO - Nelson
BCSO - North Shore
BCSO - Parksville
BCSO - Penticton
BCSO - Port Alberni
BCSO - Powell River
BCSO - Prince George
BCSO - Prince Rupert
BCSO - Quesnel
BCSO - Revelstoke
BCSO - Richmond
BCSO - Ridge Meadows
BCSO - Salmon Arm
BCSO - Salt Spring Island
BCSO - Smithers
BCSO – Squamish
BCSO - Sunshine Coast
BCSO - Surrey
BCSO - Terrace
BCSO - Trail
BCSO - Vancouver
BCSO - Vernon
BCSO - Williams Lake
 
Special Olympics Canada                                   
Special Olympics Alberta
Special Olympics Manitoba
Special Olympics New Brunswick
Special Olympics Newfoundland & Labrador
Special Olympics North West Territories
Special Olympics Nova Scotia
Special Olympics Ontario
Special Olympics PEI
Special Olympics Quebec
Special Olympics Saskatchewan
Special Olympics Yukon
 
 
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